The Payroll > Process Payroll > Employment Information (EI) report allows you to transmit employment information to Inland Revenue (IR).
A file will be generated in the EI report for each pay run or amendment to a pay run in your portal. Pay run files will be created when a pay run reaches a status of Paid (ie the bank file has been downloaded).
The EI report includes date on all employees, both PAYE and contractor, paid within a pay run. The onscreen report displays the below information:
|The Astute pay run number is reported to IR
|The pay date, formatted as DD-MM-YYYY
|The number of employees being reported as part of the pay run
|The total taxable wages in the pay run
|If the status is Ready to Send, shows the content of the file being sent to IRIf the status is Generation Failed, shows the errors that have prevented the file from generating
|Pay run data is being generated. You cannot perform any action on the pay run while in this status
|There are errors preventing the file from generating. You can fix reported issues then ‘regenerate’ pay run data.
|Ready to Send
|Pay run data file is ready to send to IR. You can only send the pay data to IR or ‘regenerate’ the pay data if needed.
|Sending to IR
|Data file is being sent to IR. You cannot perform any action on the pay run while in this status.
|Awaiting IR Response
|Data file has been successfully sent to IR and the system is awaiting input from IR. You cannot perform any action on the pay run while in this status.
|Accepted by IR
|Data file has been accepted by IR. You cannot perform any action on the pay run while in this status.
|Rejected by IR
Data file has been rejected by IR. You will need to confirm the reason for rejection and amend this as applicable.
Once this is done, select the employee > With selected employees... > Regenerate and resubmit the file to IR.
If you need further clarification on the rejection reason, please contact our Support Team.
You can export a PDF copy of the on-screen view of the EI report by clicking Export > Export current view to PDF.