Approve a Leave Request [Approver]

Overview

If you're set up as a Leave Approver for an employee, you'll receive an email notification each time that employee submits a leave request, outlining the details of the request.

Depending on how your portal has been configured, there will be a few different ways you can approve or reject a leave request:

• One-click email approval: You can approve or reject the leave request directly from within the email.
• Two-click email approval: You will see a button to Approve/Reject the leave request which takes you to an action page where you can then approve or reject the leave request and add any notes.
• Log in to your portal to approve or reject the leave request.

Approve a Leave Request via Email

The notification includes the leave request details such as the leave type, dates requested and the current and final leave balances.

One-click Email Approval

To approve a leave request with the one-click email approval method, click the Approve button at the bottom of the email body. A browser window will open to confirm that the approval has been successful. To reject a leave request, click the Reject button in the email.

Two-click Email Approval

To approve a leave request with the two-click email approval method, click the Approve or Reject button. A new window will open with a summary, where you need to click Approve again. You'll then see a popup window saying 'Approval Successful'.

To reject a leave request with the two-click email method, click Approve or Reject, then click Reject in the popup window.

If you'd prefer to log in to review the leave request, click log in to your portal rather than approving or rejecting directly in your browser window.

Approve a Leave Request in the Approver Portal

When leave is requested, the request will appear in the Leave > Leave Requests screen in your portal. The report will show any outstanding leave requests for employees who have been configured with you as their Leave Approver.

You can view the details of a pending leave request by clicking on the date of the request, and can click Approve or Reject from the Leave Requests report screen to action the request.

Approve Leave Submitted in a Timesheet

Leave that has been submitted in a timesheet is approved by an employee’s nominated timesheet Approver. The requested leave will be included when the timesheet is submitted. 

When leave is submitted as part of a timesheet, the employee's Leave Approver will not receive a notification that the leave has been requested. Instead, the timesheet's Primary Approver will receive the notification.

The Timesheet Approver can approve or reject the timesheet following the usual process.