If you're set up to approve leave, when a leave request is submitted by an employee you'll receive a notification via email with the details of the request.
Depending on how your portal has been configured, there will be a few different ways you can approve or reject a leave request:
- One-click email approval: You can approve or reject the leave request directly from within the email.
- Two-click email approval: You will see a button to Approve/Reject the leave request which takes you to an action page where you can then approve or reject the leave request and add any notes.
- Log in to your portal to approve or reject the leave request.
Approve a Leave Request via Email
The notification includes the leave request details such as the leave type, dates requested and the current and final leave balances.
To approve a leave request with the one-click email approval method, click the ‘Approve’ button at the bottom of the email body. A browser window will open to confirm that the approval has been successful. To reject a leave request, click the 'Reject' button in the email.
To approve a leave request with the two-click email approval method, click the 'Approver or Reject' button. A new window will open with a summary, where you need to click Approve again. You'll then see a popup window saying 'Approval Successful'. To reject a leave request with the two-click email method, click 'Approve or Reject', then click Reject in the popup window.
If you'd prefer to log in to review the leave request, click 'log in to your portal' rather than approving or rejecting directly in your browser window.
Approve a Leave Request in the Approver Portal
A leave request will also appear in the Leave > Leave Requests screen in your portal. The report will show any outstanding leave requests for employees who have you assigned as their leave approver.
You can view the details of a pending leave request by clicking on the date of the request, and can click Approve or Reject from the Leave Requests report screen to action the request.
Approve Leave Submitted in a Timesheet
Leave that has been submitted in a timesheet is approved by an employee’s nominated timesheet Approver. The requested leave will be included when the timesheet is submitted.
A notification will not be sent to the employee's Leave Approver in this case.
The Timesheet Approver can approve or reject the timesheet following the usual preferred process.