Assign or Change an Employee's Pay Cycle

Overview

The frequency of employee payments and pay period length is controlled by the Pay Cycle assigned to their profile.

Once a Pay Cycle is set up, you can assign it to an employee:

1. Go to Users > Employees > select the employee > Employment.

2. Select the Pay Cycle from the drop-down list.

3. Click Save.

An employee can only have one Pay Cycle assigned to their profile. The default Pay Cycle per your payroll config will be automatically assigned to new employees.

Change an Employee's Pay Cycle

Changing Pay Cycles can have implications on PAYG tax and other processes in Astute, so it is essential to consider this before changing an employee’s Pay Cycle. 

You will also need to consider any internal reporting or management implications before you change an employee’s Pay Cycle and whether you need to advise the employee/s that you're updating this.

Before you make changes to an employee's Pay Cycle: 

1. Please ensure the new pay cycle has a Start Date that covers the entire financial year you're currently processing. This will prevent any issues if you need to process a Lump Sum Pay for anyone assigned to it. 
2. Please check for any pending Leave Requests, Timesheets, or Expense Reports and either fully process them, or cancel/reject them and re-create them once the pay cycle has been updated.