Payday filing is a New Zealand government initiative that manages how businesses report on employee payments including salary and wages, PAYE, and other deductions to the Inland Revenue Department (IRD).
- The ED contains information about new, updated and departing employees.
- The EI needs to be submitted for every pay run within two business days. It replaces the Employer Monthly Schedule (IR348).
Both the EI and ED files can be submitted electronically to IRD each time that employees are paid. These files will not lodge automatically, so you will need to manage this process from within your portal.
You will need to file the ED prior to the EI.
Configure your Portal for IRD Submission
To link your Astute portal to IRD for reporting Payday information:
Go to Config > Company Management > select the entity > Payroll.
In Inland Revenue Settings, enter the Contact Person and their contact information.
This will direct you to the IR online services login page, where you can enter your valid IR credentials. You’ll need to repeat this process if you have multiple NZ entities set up in your portal.
Once an entity is authorised, the Authorise button will be disabled for the entity and you won’t be able to disable the link to IRD.
As part of the configuration, you will also need to set the Payday Filing Start Date. This is the date from which ED and EI files will generate for the entity so that you can report Payday Filing data to the IRD. Once you send your first Payday Filing file, this field will be greyed out and cannot be edited.
Viewing Historical Payday Filing Submissions
The Reports > Integrations > Export History Report stores a record of the Payday filing exports that have been submitted for an entity.
You can filter for both EI and ED records by updating the Report Settings > Export Type filter to ‘IRD Integration' and clicking Go.
- Each EI file that has been sent will be identified by pay run number in the Notes column of the report.
- Each ED export will be identified by employee and action in the Notes column.