In a Supplier profile, you will have the option to select the type of pay advice they receive in Users > Suppliers > select supplier > Invoice Details. One of these is to send an RCTI (Recipient Created Tax Invoice), the other is to send a Remittance Advice.
If a Supplier is set up to receive remittance advices, the invoice number will need to be added to the invoice before it can be sent.
In Payroll > Process Payroll > Process Supplier Pay Run, each contractor pay will have a blank ‘Invoice Number’ field. Enter the invoice number and click Save.
If payment consolidation is enabled for the Supplier, you will need to ensure that the same Remittance Number has been entered for each of the relevant payments.
Send a Remittance Advice
Pay advices for Suppliers are sent from Payroll > Process Payroll > Supplier Pay Advices. A pay advice will appear in this report once its pay run is locked and the Pay Date has passed.
By default, the report will show all outstanding pay advices.
Supplier Pay Advices are emailed to the Supplier Email Address that has been set up in the Supplier profile. Pay advices are not sent to the contractor.
To send a Supplier Pay Advice:
Tick the checkbox for the pay advice you want to send.
Click With selected Pay Advices… > Send Pay Advices > Go.
Once a pay advice is sent, the status column will update to Sent.
Selecting ‘Exclude’ from the With selected Pay Advices drop-down list allows you to hide pay advices that shouldn’t be sent to Suppliers from the Supplier Pay Advices report. These can be retrieved later by changing the filters in Report Settings to include ‘Excluded Pay Advices’.
Below is an example of a Remittance Advice in Astute: