Xero v2 Integration - Configure your Portal

Overview

There are some settings that will need to be set up or reviewed to ensure that your exports go smoothly and you don't come across any validation errors in Astute or Xero. 

The following tables identify the various areas that need to be checked before you export your data:

General Configuration
General GL Code Setup	GL account codes are set against each of the Pay and Charge Items that are set up in GL groups or following the GL hierarchy in Astute. Please ensure you’re using a Specified GL Group that allows you to allocate account codes to all your pay items. If you can only see up to the Payroll Tax account codes, please contact Support to configure your GL Groups with the specified format.
Astute vs. Xero	The GL account codes being used in Astute have a corresponding account in Xero with the appropriate tax setting linked.  Check that the Xero accounts have not been archived, and they are not system accounts.
Tracking	Tracking codes are set up before invoices are initially sent out if these are being used.
Invoicing Configuration
Invoice Numbers	Invoice numbering settings are configured in Astute if these are required.
Invoice Reference	An Invoice Reference is set on the employee if this needs to be shown as a reference when an invoice exports to Xero.  This is set in Config > System Setup > Config > Xero Integration Settings The following invoice tokens will work with this integration: Recruiters [:INSERT_RECRUITERS:] PO Number [:PO_NUMBER:] Timesheet Week Ending [:TIMESHEET_WEEKENDING:] Employee Name [:EMPLOYEE_NAME:] Job Code [:JOB_CODE:] Job Title [:JOB_TITLE:] Workplace [:WORKPLACE:]
Payroll Configuration
Bank Account Expense Code	The GL Account Code has been set in the payroll bank account. Go to Config > Company Management > select the entity > Accounts > select the bank account > enter the GL Account Code > Save.
Additional Account Codes	The following fields have account codes set: Trade Debtor account code in Config > Company Management > select entity > Invoicing Tax Collected account code in Config > Company Management > select entity > Invoicing Expense/Income account codes in Config > Payroll > Superannuation > select superannuation type Expense account code in Config > Leave Management > select leave type
GL Group Applied	The correct GL group has been applied to each employee or Job, if GL groups are being used.
Summarisation for the Journal	The payroll summarisation has been set in the Integration tab in Company Management.