The Reports > Payroll > Leave Liability report shows the current balance, liability rate and total liability for each employee in both units and dollar value. The rate used to calculate the dollar value is the rate that has been configured in the leave category.
By default, the report will display current employees with active jobs when it is generated. Each leave category assigned to an employee that has been marked as 'Is a Liability' in Config > Leave will be shown.
Employees with multiple leave categories assigned to their user profile will have these displayed on separate lines in the report.
You can filter the report by keyword, Permission Group or Leave Type and export the data in .pdf or .csv format. You'll also be able to choose whether to include terminated and inactive employees by ticking the relevant checkboxes.
The Leave Liability report is only visible in portals where the Leave module is enabled. Only Staff/Admin users with System Administrator or Payroll Administrator permissions can access the report.
The Liability Rate that appears in each report line is the rate that the leave would be paid if it were paid out at the time the report is run. The rate will depend on the Rate Calculation Method for the leave category.
- ‘Multiplier’ will calculate the multiplier value by the Pay Item assigned in the leave category to determine the Liability Rate.
- ‘Dynamic Rate’ will calculate the Liability Rate using the system calculation for the Dynamic Rate option selected.
If the Rate Calculation Method for a leave category is set as Dynamic Rate, a Liability Rate will only calculate once an employee has been included in a Paid pay run in Astute.
If you have loaded historic pay and charge data into your portal, the system will not use this date to calculate a dynamic rate. In this case, the Liability Rate in the Leave Liability Report will show as 0.00 until the employee is included in a Paid pay run.
The on-screen view of the Leave Liability report will include the following data:
- Leave Type
- Current Balance
- Liability Rate
You can export the Leave Liability report in .pdf or .csv format. Both export files will replicate the on-screen data, with the .csv file also reporting on Employee ID and Leave Liability GL Code.