When an employee works on a public holiday and it is a day that they would have usually worked, they are entitled to accrue a full day off at another time.
This ‘Alternative Day’ is accrued regardless of how long the employee worked on the public holiday and is based on the employee’s normal working day.
For example, if an employee normally works eight hours on Mondays and they only work two hours on a public holiday which falls on a Monday:
- the employee is paid for the hours worked on the public holiday at their standard public holiday rate.
- the employee will accrue a whole working day off as an Alternative Day on full pay. If they take the Alternative Day on a day that they would otherwise have worked eight hours, they are paid for the full eight hours.
For more information on Alternative Days and when employees are entitled to take them, please visit the Employment New Zealand website.
Recording Alternative Days
It is up to you whether Alternative Days are recorded in your portal in hours or days. This provides you flexibility to decide whether employees are allowed to take full or partial days off.
Setting up a Leave Category
You will need to set up a leave category for Alternative Days with the below settings:
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As well as setting up the leave category, you will need to create a rule to ensure that Alternative Days are recognised by the system and paid accordingly.