The Previous Payroll System ID is an optional field that can be set to report that a user has been previously set up in another payroll system.
This can be used for onboarding customers who are starting with Astute Payroll in the middle of a financial year, or for existing users who are onboarding a new entity that has previously been paid in another payroll system.
You can enter the Previous Payroll System ID in the following places:
- Users > Employees > select employee > Payroll Admin > Integration
- Users > Approvers > select approver > Payroll Admin > Integration
- Users > Staff/Admins > select admin > Payroll Admin > Integration
Report a Previous Payroll System ID via STP
With STP 2.0, the ATO will allow companies to report YTD earnings via STP when they change payroll systems, even if they've reported those earnings via STP in their previous system.
Entering a Previous Payroll System ID for a user identifies that they have previously been reported using another system. It is used in conjunction with the entity's Previous BMS ID to report YTD earnings to the ATO and prevent the duplication any previously reported amounts.
Important: STP messages will not include the Previous Payroll System ID set for a user unless the Previous BMS ID is set in Company Management. In most cases, it will not apply for existing entities and system users.