Enter Multiple Breaks on a Timesheet

Overview

When multiple breaks are enabled in a portal, entity or Rule Group, employees will be able to add up to the nominated number of breaks to each time block by clicking + Add Break to the right of their finish time. 

If multiple breaks are entered, a summary of the breaks taken is listed underneath the Start and Finish time fields, ordered from the earliest break through to the most recent.

The total number of hours for the time block is calculated as the total amount of time, minus the sum of all breaks entered. 

When you enter a break time, the system will automatically check to ensure that the break falls within the start and finish times of the shift and doesn’t overlap with another break for that time block.

Once the maximum number of breaks allowed has been entered, the + Add Break button is not visible for the time block. 

You can remove a break by clicking the red ‘x’ to the right of the list of breaks. This will reinstate the + Add Break button, as the maximum number of breaks has no longer been met. 

Multiple Breaks in Pay Conditions

When a timesheet has been submitted with multiple breaks and is ready for interpretation, the total break time entered will appear in Payroll > Pay Conditions > Pay Conditions. To view a summary of the actual break times, hover your cursor over the blue break total.  

If a timesheet contains multiple shifts or time blocks, the summary popup will report the shifts separately. 

Multiple Breaks in Process Payroll

The Payroll > Process Payroll > Employee Pays report will include the total break time taken in the expanded view. Hovering your cursor over this break value will display a summary of the breaks that have been entered.