Mark a Pay Run as Paid

Overview

The final step in processing a pay run is to manually mark it as paid. When a pay run is in a status of 'Paid', a number of other processes and transactions are triggered such as leave accruals, STP reporting and whether data is available to export to a GL system. 

IMPORTANT: Marking a pay run as paid is irreversible. Once this has been done, the pay run can no longer be unlocked or edited. Please ensure you check the pay run data carefully before marking it as paid. 

Mark as Paid

To mark a pay run as paid, it first needs to be locked. This can not be done while the pay run is in Draft status. There are a few places in the portal where you can mark a pay run as paid. 

From the Pay Run Report: 

Once you're in Payroll > Process Payroll > Process Pay Runs, make sure the relevant pay run(s) you want to mark as paid are in a 'Locked' status. 

Click 'With selected pay run' > Mark as Paid > Confirm.

From the Pay Run Details Report: 

Navigate to the locked pay run from either of the following places: 

• Payroll > Process Payroll > Process Pay Runs > use the report settings to find the pay run > click on the blue pay run number
• Reports > Payroll > Pay Run Report > use the report settings to find the pay run > click on the blue pay run number

Click 'With pay run' > Mark as Paid > Confirm. 

Why Can't I Mark as Paid? 

If you're unable to mark a pay run as paid, it's probably not in the right status. Please ensure that it is a Locked pay run before attempting this step. 

What Does This Trigger? 

When a pay run is marked as 'Paid', it will trigger the following: 

Event	Summary
Leave accruals	Leave accruals will update once the pay run is marked as Paid. This will update in leave reports and employee pay advices.
STP event generation	You can submit your STP updates as soon as the pay run is marked as Paid, including data for future dated pay runs.
Estimated Profit Report (EPR)	Data from a 'Paid' pay run will be available in the EPR, allowing you to include future dated pay runs in this report if this is a requirement of your business.
Timesheet Status	The timesheet status will update to 'Paid' as soon as the pay run is marked as Paid, even if the pay run is future dated.
GL Export Data	If you're using a GL Integration, marking the pay run as Paid will make the payroll data available for export.

Can I Update a Paid Pay Run?

Once a pay run has been marked as paid, any payroll changes will need to be processed in a Lump Sum Pay. This includes any changes you may need to make because an STP file has been rejected by the ATO.