Configure your Portal for Deduction Bank Files (NZ)

Overview

You can configure the system so that a bank file is generated specifically for deductions. The bank file will contain a list of the deduction payments to be made directly from the EFT Bank Account you have nominated in your Pay Through Entity.

Deduction Bank Files are available in any portal with payroll enabled, with the system supporting ANZ, BNZ and Westpac file formats

Configure EFT Details for a Deduction

When you configure a deduction, you will have the option to indicate that it should be included in a Deduction Bank File. 

To mark a deduction for inclusion in a bank file:

1. Go to Config > Payroll > Deductions.

2. Select the deduction or click Add New Deduction to create a deduction.

3. In the Direct Credit Details section, tick the Direct Credit Payment checkbox to indicate that a bank file should be generated when the deduction is used in a pay. 
   If the checkbox is not ticked, the deduction will not be included in a bank file. The Direct Credit functionality will be available for deductions that are not remitted via other payment methods (eg KiwiSaver, PAYE, and Child Support).

4. Enter the bank account details that the deduction amount should be paid to. The fields that appear for you to fill out will depend on the region associated with the deduction. For a NZ deduction, you will need to enter:

   • Bank Account Name
   • BSB (2 digit bank number + 4 digit branch number, with no spaces or hyphens)
   • Account Number (7 digits, with no spaces or hyphens)
   • Account Suffix (2-3 digits)

5. Click Save. 

If you have set up a deduction for direct credit, the Reference field will be mandatory when you assign the deduction to an employee. 

The EFT account details that you enter in the deduction item settings will be used in the Deduction Bank File once a pay run has been locked. 

Note: Bank file account details are attached to a deduction item, not to an employee. This means that when you set up deductions, you will need to create a separate deduction item for each unique account that needs to be paid. 

For example, if multiple employees pay Child Support to different bank accounts, you will need to create a separate deduction for each EFT account so that payment can be made correctly in the bank file.