Account codes will also need to be set against each of the Pay Items and GL items used in your Astute portal.
You can manage the GL account codes for each item individually, using the standard GL hierarchy. If this is your preferred method, ensure that the correct codes have been set for each Pay Item and GL Item that will be included in an export.
Alternatively, you can use GL groups to consolidate the codes.
GL Groups and the ‘Specified’ Setting
Using the ‘Specified’ setting consolidates all relevant Pay Items and GL Items into the Config > Payroll > GL Groups screen.
This allows you to manage the majority of your account codes for all items from one location and these changes will apply to any employees or Jobs assigned to that GL group.
You can create as many GL groups as required and apply the appropriate group as an entity default or individually for an employee or Job.
This setting is managed from Master Config. Please contact firstname.lastname@example.org if you would like to enable this in your portal.
Assign a GL Group
A default GL Group for an entity can be set from Config > Company Management > select the entity > Accounts, by choosing the Default GL Group from the drop down menu and clicking Save.
This will apply to all employees or Jobs in the portal with ‘Payroll Entity Default’ set in their profile.
If employees or Jobs should be assigned to a different GL Group, this is managed on the employee’s profile:
- To assign a GL Group to an employee, go to Users > Employees > select employee > Payroll Admin > under General Ledger Settings, select the General Ledger Group from the drop down menu > Save.
- To assign a GL group to a Job, go to the Users > Employees > select employee > select job > Payroll Admin > under General Ledger Settings, select the General Ledger Group from the drop down menu > Save.
GL Accounts in MYOB
The GL codes assigned to the Pay and Charge Items in Astute should have a corresponding account code in your MYOB Chart of Accounts.
You’ll need to ensure that the accounts created in MYOB have been set up with the appropriate tax setting (eg ‘GST’).
For more information on adding an account to the Chart of Accounts in MYOB, please refer to their help article here.