Configure Payroll Settings for MYOB

Payroll Journal Summarisation

Payroll summarisation is determined by two factors:

• the categories being used and whether any employees have that field
• the summarisation option set in the integration configuration

If categories are being used then the pay run will first be broken down into journals where that relevant category is used.  For example, if two employees are listed and they have different categories, then there will be one journal for each of them but they’ll have the same pay run reference.

The summarisation setting determines the level of detail when payroll journals are exported from Astute and created in MYOB.

Set a Summarisation Method

To set the summarisation type, go to Config > Company Management > select the entity > Integration > select option in the Payroll drop down list. 

None	System default, including one line per pay run per pay line item for all expenses and liabilities Provision for Wages will generally report as one line per journal Summarised by Categories
Pay	Summarises the payroll data as one line per employee pay for all expenses and liabilities eg all superannuation items for an employee will consolidate into a single line, if they have the same GL Code, Jobs and Categories If an employee has more than one pay in the pay run ,each pay will appear on a separate line. Provision for Wages will report as one line per journal.
Payrun	Summarises the payroll data as one line per pay run per Pay Item for all expenses and liabilities, separated into different journals by the Categories present in the payrun. Summarised by: Pay Item. Unique pay items (‘Description’ in MYOB) will list on a separate line even if they share a GL Code, and Job code GL Code. Expenses with the same Description but different GL Codes will list separately Categories

Summarisation and Account Codes

When setting a summarisation method, the account codes that are included in exports relating to Bank Account or Payroll Clearing depend on the method that you have set. 

PAYG/PAYE Employees Pay Runs

For employee pay runs, the Bank Account Code (set in Config > Company Management > select the entity > Accounts) is used in the pay run export into MYOB if the Payroll Summarisation for the integration is set to 'None'.

If the Payroll Summarisation is set as 'Pay', the Bank Account Code is not pulled, with the Payroll Clearing GL Account set in the GL Group used instead

Supplier Pay Runs

The Bank Account Code (set in Config > Company Management > select the entity > Accounts) is always pulled for a Supplier pay run and exported to MYOB regardless of the entity's Payroll Summarisation setting.