Check STP Submissions for FY 2020-21

Overview

You’ll need to check that all STP events for your entity have been submitted and accepted by the ATO. To do this:

1. Go to Payroll > Process Payroll > STP Submissions.
2. In Report Settings, select Select status from the Pay Run Message Status drop down list.
3. Tick the checkbox for all the listed statuses > Go.
4. In the Status column of the report, confirm that all STP submissions are marked as ‘Accepted by ATO’.

If there are STP events still pending which should be included in the 2020-21 financial year, these will need to be submitted. 

If there are STP events with errors, you will need to amend the errors, then regenerate the events and submit them to the ATO.

Regenerate STP Updates

Before you start reconciling, make sure the values in the STP Update are current by regenerating them. 

1. Go to Payroll > Process Payroll > STP Update

2. Report Settings > choose the relevant financial year > select any other filters > Go

3. Select everyone 

4. With selected... > Regenerate > Go.

Reconcile Payroll Activity Against Update Event

STP Update Event	Payroll > Process Payroll > STP Update Lists the earnings for each employee who has been paid during the financial year. Payments are categorised as one of the below Types: S - refers to salary and wages for a standard tax employee H - refers to income earned while recorded as a Working Holiday Maker PSI - refers to income earned for employees who are set up with an Engagement Type of 'Labour Hire' in their profile OTHER - refers to all lump sum and ETP payments contained with an STP message that aren't included in the S or H type gross In Report Settings, you can filter the report to show data based on the below criteria: Period - the 2020-21 financial year Payroll Entity Permission Group Type - All Finalised - Any Show employees not submitted in any event - selected We recommend that you export all STP update records as a Detailed CSV and compare the exported data with: Payroll Report PAYG Tax Reports Pay Item Balance Report  Superannuation Report. If changes are made to an employee’s payroll data for the financial year once the message preview has been generated, click With selected... > Regenerate > Go. This will update the data that pulls through to the  .csv export.
Payroll Report	Reports > Payroll > Payroll Report Details what was paid to each employee Filter the Report Settings to show all payments based on the below criteria: Pay Date – 1.07.2020 to 30.6.2021 Payroll Entity - all entities or selected entities Employee Type – PAYG Export the ‘Export Payroll Summary’ file. This file shows a summary of all pay activity for the entity in the selected period including: the number of employees paid the number of pay runs the total dollar amount of: payments gross wages allowances pre-tax deductions taxable wages PAYG tax withheld post-tax deductions recoverable deductions net payments super expenses the total number of units, pay rate and total amount paid to each employee within the selected period, split by Pay Item
PAYG Tax Report	Reports > Payroll > PAYG Tax Report Details the PAYG tax was withheld for each employee Filter the Report Settings to show all payments based on the below criteria: Pay Date – 1.07.2020 to 30.6.2021 Payroll Entity - individual entities only Shows a summary of all taxes withheld by the entity in the selected period, including: the number of employees who had tax withheld the number of pay runs the total dollar amount of: gross wages allowances pre-tax deductions taxable wages PAYG tax withheld. PAYG tax deductions expenses gross wages, allowances, pre-tax deductions, taxable wages and PAYG tax for each employee in the selected period.
Pay Item Balance Report	Reports > Payroll > Pay Item Balance Report Details each pay item paid to an employee Filter the Report Settings to show pay items based on the below criteria: Pay Date – 1.07.2020 to 30.6.2021 Payroll Entity - all entities or selected entities Employee Type – PAYG  Starting Balances - ‘Include starting balances’, ‘Exclude starting balances’, or ‘Only show starting balances’. Summarise the report by Pay Item to show a total of all units and amounts paid for each Pay Item by the selected entity. You can also summarise the report by Payment Summary Settings (ie the item type that each Pay Item is reported as in your STP Update). Shows each pay item paid to an employee with the corresponding: period in which the item was paid pay item name item type (Pay Item/Deduction/Superannuation) Payment Summary Section it will appear in (ie how the pay item is categorised in the STP Update) number of units paid dollar amount paid The Pay Item Balance Report will also report on your current STP Reporting Settings. These settings will be used in place of the Payment Summary Settings when reporting via STP from FY 2021-22.
Deductions Report	Reports > Payroll > Deductions Report Details all pre-tax and post-tax deductions for an employee over a specified period Filter the Report Settings to show deductions based on the below criteria: Pay Date – 1.07.2020 to 30.6.2021 Payroll Entity - all entities or selected entities Employee Type – PAYG  Export this report as a Normal CSV. The report shows each deduction made to an employee, with the corresponding: deduction type period in which the deduction was made pre-tax and post-tax dollar amounts
ETP Lump Sum Pays	Reports > Payroll > ETP Lump Sum Pays Report Details all ETP Payments and their associated ETP Code Filter the Report Settings to show payment based on the below criteria: Period - the 2020-21 financial year Payroll Entity - all entities or selected entities. The report shows the total of each ETP Payment made, Tax amount and ETP Code.

Please remember:

• If your company has employees under multiple entities, you will need to run and reconcile these reports for each entity.
• If you have starting balances, these totals will need to be added to the Payroll Report, PAYG Report and Deduction Report.

The table below will assist you in reconciling your payroll for the financial year. Each column displays the report to be reconciled, with each row showing the payment type to be reconciled.

	STP Update CSV	Payroll Report* (Summary)	PAYG Tax Report	Pay Item Balance Summary	Deduction Report
Gross Payments	Gross INB  + Gross WHM  + Gross LH  + ETP Taxable Amount  + Lump Sum	Taxable Wages  - Total Allowances (Reportable)  - Taxable Pay Items set to ‘Not Applicable’ - Taxable Lump Sum totals	Taxable Wages**	All items under: + Gross Payments  + Gross Payments ETP  + Total Allowances (Taxable)  + Taxable Pay Items set to ‘Not Applicable’)  + Taxable Lump Sum totals  - Deductions (Pre-Tax)
Reportable Super	Reportable Super			All Items under: Reportable Super
Total Allowances	Total Allowances (Reportable)			Total Allowances (Reportable)
Pre-Tax Deductions		Pre-Tax Deductions	Pre-Tax Deductions		Pre-Tax Deductions
PAYG	Tax Withheld (including ETP)	PAYG Tax  + PAYG Tax Deductions	PAYG Tax  + PAYG Tax Deductions	All PAYG items (Including ETP)

*Payroll Report (Detailed CSV) totals should reconcile against Pay Item Balance Summary Total.
**Taxable Wages in the PAYG Report should balance to the Taxable Wages in the Payroll Report