Check your STP Submissions for FY 2023/24

Overview

You’ll need to check that all STP events for your entity have been submitted and accepted by the ATO. To do this:

1. Go to Payroll > Process Payroll > STP Submissions.
2. In Report Settings, select Select status from the Pay Run Message Status drop-down list.
3. Tick the checkbox for all the listed statuses > Go.
4. In the Status column of the report, confirm that all STP submissions are marked as ‘Accepted by ATO’.

If there are STP events still pending that should be included in the 2023/24 financial year, these will need to be submitted. 

If there are STP events with errors, you will need to amend the errors, then regenerate the events and submit them to the ATO.

Regenerate STP Updates

Before you start reconciling, make sure the values in the STP Update are current by regenerating them. 

1. Go to Payroll > Process Payroll > STP Update
   
2. Report Settings > choose the relevant financial year > select any other filters > Go
   
3. Select everyone
   
4. With selected... > Regenerate > Go.
   
   

Reconcile Payroll Activity Against Update Event

Important Note relating to reporting of Salary Sacrifice in STP2.0

Salary Sacrifice deductions are reported twice in STP 2.0:

• Once as a deduction
• Once under salary sacrifice

This is reflected in the Pay Item Balance Report.

For example, for RESC and salary sacrifice type S:

• Johnny earns $60,000 per annum. During the employment process, he negotiated an extra 2% (ie $1,200) super above the super guarantee (SGC) rate. Because he negotiated to pay extra super, this must be reported as RESC. Johnny also salary sacrifices $10,000 into super.
  This is reported in STP 2.0 as:
  • Gross: $60,000
  • Salary sacrifice type S (super): $10,000
  • RESC: $11,200 (ie the salary sacrifice amount of $10,000 + the $1,200 of employer super he negotiated

More information on reporting of Salary Sacrifice and STP 2.0 is available here.

Reports for Reconciling Payroll

STP Update Event	Payroll > Process Payroll > STP Update Lists the earnings for each employee who has been paid during the financial year. Payments are categorised as one of the below Types: S - refers to salary and wages for a standard tax employee H - refers to income earned while recorded as a Working Holiday Maker PSI - refers to income earned for employees who are set up with an Engagement Type of 'Labour Hire' in their profile OTHER - refers to all lump sum and ETP payments contained with an STP message that aren't included in the S or H type gross In Report Settings, you can filter the report to show data based on the below criteria: Period - the 2023/24 financial year Payroll Entity Permission Group Type - All Finalised - Any Show employees not submitted in any event - selected We recommend that you export all STP update records as a Detailed CSV and compare the exported data with: Payroll Report PAYG Tax Reports Pay Item Balance Report  Superannuation Report If changes are made to an employee’s payroll data for the financial year once the message preview has been generated, click With selected... > Regenerate > Go. This will update the data that pulls through to the  .csv export.
Payroll Report	Reports > Payroll > Payroll Report Details of what was paid to each employee Filter the Report Settings to show all payments based on the below criteria: Pay Date – 1.07.2023 to 30.6.2024 Payroll Entity - all entities or selected entities Employee Type – PAYG Export the ‘Export Payroll Summary’ file. This file shows a summary of all pay activity for the entity in the selected period including: the number of employees paid the number of pay runs the total dollar amount of payments gross wages allowances pre and post-tax deductions taxable wages PAYG tax withheld post-tax deductions recoverable deductions net payments super expenses the total number of units, pay rate and total amount paid to each employee within the selected period, split by Pay Item
PAYG Tax Report	Reports > Payroll > PAYG Tax Report Details of the PAYG tax withheld for each employee Filter the Report Settings to show all payments based on the below criteria: Pay Date – 1.07.2023 to 30.6.2024 Payroll Entity - individual entities only Shows a summary of all taxes withheld by the entity in the selected period, including: the number of employees who had tax withheld the number of pay runs the total dollar amount of: gross wages allowances pre-tax deductions taxable wages PAYG tax PAYG tax deductions expenses
Pay Item Balance Report	Reports > Payroll > Pay Item Balance Report Details of each pay item paid to an employee Filter the Report Settings to show pay items based on the below criteria: Pay Date – 1.07.2023 to 30.6.2024 Payroll Entity - all entities or selected entities Employee Type – PAYG  Starting Balances - ‘Include starting balances’, ‘Exclude starting balances’, or ‘Only show starting balances’. Summarise the report by Pay Item to show a total of all units and amounts paid for each Pay Item by the selected entity. You can also summarise the report by STP Reporting Settings (ie the item type that each Pay Item is reported as in your STP Update). Shows each pay item paid to an employee with the corresponding: period in which the item was paid pay item name item type (Pay Item/Deduction/Superannuation) STP Reporting Settings (ie how the pay item is categorised in the STP Update) number of units paid dollar amount paid
Deductions Report	Reports > Payroll > Deductions Report Details all pre-tax and post-tax deductions for an employee over a specified period Filter the Report Settings to show deductions based on the below criteria: Pay Date – 1.07.2022 to 30.6.2023 Payroll Entity - all entities or selected entities Employee Type – PAYG  Export this report as a Normal CSV. The report shows each deduction made to an employee, with the corresponding: deduction type period in which the deduction was made pre-tax and post-tax dollar amounts
Superannuation Report	Reports > Payroll > Superannuation Report Details superannuation contributions for an employee over a specified period. Filter the Report Settings to show superannuation amounts based on the below criteria: Pay Date – 1.07.2023 to 30.6.2024 Employee Type – PAYG, ABN, or Combined Export the Normal CSV to show the superannuation guarantee, additional employer, and salary sacrifice amounts for each employee.

Please remember:

• If your company has employees under multiple entities, you will need to run and reconcile these reports for each entity.
• If you have starting balances, these totals will need to be added to the Payroll Report, PAYG Report and Deduction Report.

The table below will assist you in reconciling your payroll for the financial year. Each column displays the report to be reconciled, with each row showing the payment type to be reconciled.

	STP Update CSV	Payroll Report* (Summary)	PAYG Tax Report	Pay Item Balance Summary	Deduction Report	Superannuation Report
Gross Payments	Sum of: 'Code'  Gross Paid Leave Total Allowances Overtime Bonuses and Commissions Directors Fees Lump Sum ETP Type 'Salary and Wages', 'Working Holiday Maker', 'Labour Hire' Do Not Include Salary Sacrifice	Gross Wages	Gross Wages	Sum Pay Type = Pay Items	N/A	N/A
Superannuation (Liability)	Type = Super and Code = Superannuation Liability	Super	N/A	Pay Type = Superannuation and STP Report Settings = Superannuation Liability	N/A	Total Employer SG
Reportable Super	Type = Superannuation and Code = Reportable Employer Superannuation Contribution	N/A	N/A	All Items under: STP Setting 'Reportable Super'	Sum of Deductions where STP setting = Reportable Super	Onscreen Report Summary: 'Additional Employer + Total Super (Deductions)' OR Normal Export: Additional Employer + Salary Sacrifice + Member Voluntary
PAYG	Tax Withheld (including ETP)	Withholding Tax + PAYG Tax Deductions	PAYG Tax  + PAYG Tax Deductions	All PAYG items (Including ETP)	N/A	N/A
Deduction - Union Fees	Type = Deduction and Code = Union Fees	N/A	N/A	Pay Type = Deductions and STP Setting = Union Fees	Sum of Deductions where STP setting = Union Fees	N/A
Deduction - Workplace Giving	Type = Deduction and Code = Workplace Giving	N/A	N/A	Pay Type = Deductions and STP Setting = Workplace Giving	Sum of Deductions where STP setting = Workplace Giving	N/A
Deduction - Child Support (Deduction)	Type = Deduction and Code = Child Support Deduction	N/A	N/A	Pay Type = Deductions and STP Setting = Child Support (Deduction)	Sum of Deductions where STP setting = Child Support (Deduction)	N/A
Deduction - Child Support (Garnishee)	Type = Deduction and Code = Child Support Garnishee	N/A	N/A	Pay Type = Deductions and STP Setting = Child Support (Garnishee)	Pay Type = Deductions and Payment Summary Setting = Child Support (Garnishee)	N/A

*Payroll Report (Detailed CSV) totals should reconcile against Pay Item Balance Summary Total.

NOTE: If an employee has an Engagement Type of Labour Hire, their Gross is not disaggregated. All their earnings will be reported under Gross Amount, regardless of their STP settings.