If you are using GL Groups to allocate account codes to pay items, there are two ways these can be set up. The standard is called 'Hierarchy' and this allows you to allocate account codes to a basic group of pay items.
If you're using a GL integration (eg, Xero, MYOB) your portal will need to be set up with the 'Specified' GL Group setting, so you can enter more account codes.
Configure a GL Group using the Hierarchy Format
The following GL codes need to be set in a GL Group. This format is called ‘Hierarchy’ and is the default format if you use GL Groups in your portal.
The Payroll Tax account that will be used is determined by the State set on the Workplace for each job. If Payroll Tax accounts are not specified for a state, the accounts entered in the Default line will be used.
The Hierarchy GL Group will look like this:
Configure a GL Group using the Specified Format
When Specified GL Groups are enabled, you can configure GL codes for more items in the system than the Hierarchy format. This includes income, expense, asset, and liability codes for pay items, payroll tax, superannuation and deductions.
This is the recommended way to configure the system. While it requires additional initial effort, it is easier to manage going forward as all of your GL codes are stored in one place.
In each section, you can set the account codes in the Use Default line. This is the account code that will be used for any field that is left blank in the column underneath within that section.
If you can not see individual pay items in your GL Group, you will need to contact Support to change the setting to Specified for you.