Employee pay advices are available to send to employees once a pay run has been locked and the bank file for the pay run is exported.
Send Pay Advices
To send pay advices:
- Go to Payroll > Process Payroll > Employee Pay Advices
- Tick the checkbox for each employee that you would like to send a pay advice.
- Click ‘With selected Pay advice…’ > Send Pay Advice > Go.
Once a pay advice is sent to an employee, the status will update to Sent. Employees will also be able to view their pay advices in the Profile tab of their portal.
If your portal is set up to require a password to access the PDF Pay Advice in the email, please ensure all employees have a DOB entered in their profile. If this is not included, the Pay Advice email will fail to send because the DOB is required to generate the password.
By default, the Employee Pay Advices screen will not show Sent pay advices. If you need to view or resend a Sent pay advice, you will need to update the Report Settings > Status field to ‘Sent Pay Advices’.
You can view a list of employee pay advices in the Reports > Payroll > Employee Pay Advices report.
View Employee Pay Advices
You can view an employee pay advice by clicking ‘View’. A popup window will preview the pay advice, which you can then print, save as .pdf or email to the employee.