Employee pay advices are available to send to employees once a pay run has been locked and the bank file for the pay run is exported.
Send Pay Advices
To send pay advices:
- Go to Payroll > Process Payroll > Employee Pay Advices
- Tick the checkbox for each employee that you would like to send a pay advice.
- Click ‘With selected Pay advice…’ > Send Pay Advice > Go.
Once a pay advice is sent to an employee, the status will update to Sent. Employees will also be able to view their pay advices in the Profile tab of their portal.
If your portal is set up to require a password to access the PDF Pay Advice in the email, please ensure all employees have a DOB entered in their profile. If this is not included, the Pay Advice email will fail to send because the DOB is required to generate the password.
By default, the Employee Pay Advices screen will not show Sent pay advices. If you need to view or resend a Sent pay advice, you will need to update the Report Settings > Status field to ‘Sent Pay Advices’.
You can view a list of employee pay advices in the Reports > Payroll > Employee Pay Advices report.
An individual employee pay advice can be viewed by clicking View. A popup window will preview the pay advice, which you can then print, save as .pdf or email to the employee.
View Pay Advices in an Employee Profile
The Pay Advices tab of the employee profile is a record of the pay advices that have been generated in your portal for the employee. By default, these will show in descending order from the most recent.
You can click View to preview a pay advice, or to send it via email, download a PDF, or print a copy.
The With selected Pay advices... dropdown menu allows you to send or exclude pay advices to the employee.
Please note that pay advices will be watermarked with DRAFT if the pay run they are included in has not been marked as Paid.