The Full-Time Week is defined using the information in Master Timesheets. A standard Master Timesheet would likely be set up to reflect a Full-Time Week of 38 or 40 hours.
By default, your portal will be set up to report against a single Standard Week. This is done using the default Master Timesheet. The default Master Timesheet is set in Config > Payroll > Master Timesheets.
Your portal can be configured to report against multiple Standard Weeks if you have employees with different standard weeks. Please contact our Support Team if you would like to enable multiple Standard Weeks in your portal.
Reporting Against a Single Standard Week
By default, each portal has a Master Timesheet of 40 hours (9am to 5pm weekdays with no breaks) set up. You will need to adjust the Master Timesheet to meet your own business requirements as required.
To edit the default Master Timesheet:
Go to Config > Payroll > Master Timesheet.
Click the timesheet name.
Adjust the hours as needed.
While you are able to edit the Master Timesheet, you are unable to set a different Master Timesheet as the default.
If your portal is set to use the default Master Timesheet for the FTE Report, these settings will be used as the Standard Week and will be automatically assigned to all jobs.
Reporting Against Multiple Standard Weeks
If the Full Time Week for your employees varies, you can create multiple Master Timesheets and assign these to the applicable jobs.
The system will use a hierarchy to determine the Standard Week, so you should set the Master Timesheet at the highest level that still allows for the reporting accuracy you require.
You will need to:
- create a new Master Timesheet for each Standard Week that you require
- set the Master Timesheet at the required level
Standard Week Hierarchy
The system will look for a Master Timesheet for each submitted timesheet in the order listed in the table below. If a Master Timesheet is not found at one level, the system will move to the next.
Set in Users > Employees > select the employee > select the job > Management > Full-Time Week
Will apply only to this job for the employee
Set in Users > Customers > select the customer > Workplaces > select the workplace > Full-Time Week
Will apply to all employees working at this workplace if nothing has been set on their job
Set in Users > Employees > select the employee > Employment > Full-Time Week
Will apply to all jobs for this employee if nothing is set on the workplace
|4||Pay Through Entity||
Set in Config > Company Management > select the entity > Reporting > Full-Time Week
Will apply to all employees paid by the entity if nothing is set on the employee
Set in Config > Payroll > Master Timesheets, using the Default Timesheet
Will apply to all timesheets if nothing is set on the Pay Through Entity