Adjust Pays Processed Against the Incorrect Entity

Overview

It’s important to note that negative values are not accepted in SAFF files. You will need to contact the clearing house or super fund directly to ensure that any super amounts are reported under the correct entity. We recommend doing this prior to processing the adjustment.

Reverse the Pay Assigned to the Incorrect Entity

If an employee has been paid under the incorrect entity, you will need to reverse the amounts that were paid to the incorrect entity. To do this:

1. Ensure that the incorrect entity is set on the employee profile. Go to Users > Employees > select the employee > Employment > select the incorrect entity (the entity that the original pay was processed against) in the Pay Through drop-down > Save.

2. Create the lump sum payment. Go to Payroll > Process Payroll > Process Payroll > select the Pay Cycle or set the Report Settings criteria.

3. Click Add Lump Sum Pay, then complete the fields in the popup window and click Add Lump Sum Pay.

4. Expand the employee pay in the Process Payroll report. Add items to the pay and make any adjustments that are needed. You’ll need to ensure that you use the exact pay items that were processed in the original, incorrect pay.

5. Enter the Units as negative values to reverse what was paid under the incorrect entity. You will need to manually overwrite the tax value that calculates with the actual value you need to reverse.

6. The negative values will create a recoverable deduction. You can add this to an existing pay run or create a new pay run for processing.

Reprocess the Pay to the Correct Entity

You will need to repeat the above process for each employee whose pay needs adjusting. We recommend including all negative adjustments in one pay run.

1. Once you have reversed the incorrect amounts, you will need to create another pay run to reprocess the pay in the correct entity.

2. Go to Users > Employees > select the employee > Employment > select the correct entity in the Pay Through drop-down > Save.

3. Go to Payroll > Process Payroll > Process Payroll > select the Pay Cycle or set the Report Settings criteria > Add Lump Sum Pay.

4. Complete the fields as required and ensuring that the Start and End Dates match those in the original pay, then click Add Lump Sum Pay.

5. Expand the employee pay in the Process Payroll report and add items to the pay

6. Enter the Units as a positive number to offset the amount that was reversed in the previous pay run.

7. Check the values of each item added to the pay match the figures that were adjusted in the negative pay run. The total of this pay run should offset the total of the reversal pay run. You may need to manually overwrite the tax value so that it matches the tax figure in the negative pay.

8. Once the amounts are confirmed, tick the checkbox to select the employee pay and add them to an existing pay run or create a new pay run.