Create a TPAR File
To create a TPAR Export file:
Go to Reports > Payroll > TPAR Reporting.
Click Create New TPAR Export.
- Select the Financial Year and Payroll Entity > Go.
You’ll receive confirmation that the export file has been generated, as well as a list of the Suppliers that have been included in the file. Each Supplier record will detail the Gross Payment and GST totals.
Please note that Suppliers who have been set up as a Sole Trader will be listed in the TPAR report under their personal name, rather than their business name.
The Compare Previously Exported Data column indicates the status of each Supplier record in the TPAR report. This column is used to identify if amendments have been made to a Supplier record
Note: The Gross Payments and GST figures in a TPAR file are calculated at the point of generation. These figures are static and will not account for any changes that are made after the report is first created.
If you make amendments to or add new Supplier payments after you have submitted a TPAR file to the ATO, you will need to generate a new report to include the new figures.
Validate a Supplier Record for TPAR Reporting
Once you have selected the Supplier records to include in your TPAR export file, you will need to validate the data to ensure that all mandatory information has been entered for the Supplier and the Payroll Entity.
To validate a Supplier record:
Tick the checkbox to the left of the Supplier name
Click Validate at the bottom of the report.
The Validate button can’t be selected if you have ticked a Supplier record which is not Ready to Send (ie the record has not been validated, or has returned a validation error).
Once you’ve validated a Supplier record, it will update with one of two statuses:
|Ready To Send||
Entity Validation Errors
Validation errors for a Payroll Entity will show at the top of the report.
The system will check that mandatory fields for ATO reporting have been completed in Company Management for the Payroll Entity. This includes:
- Contact Details for ATO Queries (Contact Name and Phone Number)
- Payroll Address (Address, Town/Suburb, Region)
Supplier Validation Errors
Validation errors specific to a Supplier are flagged with an ‘Error’ status in the Validation column.
The system will check that the mandatory details required by the ATO have been entered on the Supplier record. This includes:
- Entity Name
You’ll need to fix the errors and then re-validate the Supplier record in the report before you will be able to include it in an export file.
Click View Errors to confirm the reason that the validation has failed.
Click the link in the Supplier column to access a Supplier profile and make the required changes.
Re-validate the Supplier record in the TPAR Report. Tick the checkbox to the left of the errored Supplier record >Validate.
Finalise and Export a TPAR Export
Supplier records that are marked with a status of Ready to Send can be finalised.
To finalise a TPAR export:
Tick the checkbox for any Supplier record that you want to include in the file.
Note: A Supplier record will only be included in a finalised file if you have ticked the checkbox for that record. The system will not include any unticked records during finalisation.
Click Finalise at the bottom of the report.
Once you have finalised the TPAR export, you’ll receive an onscreen confirmation and a summary of the Supplier data that has been finalised, including the Gross Payment and GST values that will be included in the export file.
These values are calculated by totalling all the Supplier payments in pay runs with a status of Paid for the selected financial year.
Amended records are denoted in the Amendment column. These records will also be marked in the TPAR export as amended.
There are two export options in the Finalised TPAR Report screen:
- Export the current view to CSV
- Export the ATO TPAR File
Click the Export button in the top right of the screen, then select the file option you would like to download.
When the TPAR file has been exported, you will be able to manually upload it to the ATO outside of Astute.
Amendments to a TPAR File
If you have already submitted a TPAR file to the ATO and need to make an amendment to an existing record or add a new Supplier record, you will need to generate a new TPAR file.
Important: Do not delete the original TPAR file that was submitted to the ATO.
Once you have made any required adjustments in payroll, follow the steps below to generate a TPAR file containing the amendments:
- Generate a new TPAR file (with the amended figures). The new TPAR file will include all of the Suppliers’ records using the updated payroll data.
The system will compare the new TPAR file with the original TPAR file to identify if the records have changed.
Confirm which records included amendments by checking the Compare Previously Exported Data column:
- Supplier records (ie Gross Payments and GST figures) that are different from the original TPAR file will show as Figures Were Amended
- New supplier records will show as New Record
- Records with no changes will show as No Changes.
Include the new and amended Supplier records in the TPAR file.
- To include new Supplier records, tick the checkbox for any record marked as New Record
- To include amended supplier records:
- Tick the checkbox for any record marked as Figured Were Amended, and
- Tick the checkbox in the Amendment column to mark the record as an amendment
You need to ensure that records with No Changes are not ticked. The amended file must not contain any original Supplier records that have already been sent to the ATO, if they have not changed.
Validate, finalise and export the TPAR file for submission to the ATO following the standard processes.
Delete a TPAR Report
You can delete a TPAR report if it hasn’t been submitted to the ATO and you would like to make changes to the information that is included. Some common reasons you may choose to do this are:
- You have generated a file but have not uploaded to the ATO, and need to make an amendment to the included data.
- You have generated a file but have not uploaded to the ATO, and want to exclude some of the Suppliers that are in the original file
- You have generated a file but have not uploaded to the ATO, and want to include additional Suppliers in the file
To delete a TPAR Report:
Go to Reports > Payroll > TPAR Reporting.
Click Delete for the report that you would like to delete.
Click Yes in the popup window to confirm.
Important: If you have already submitted the originally generated file to the ATO, do not delete the original file. You will need to create a new file and mark any changes to Supplier records as Amendments.