Automated Email Notification Schedule

Overview

When a timesheet is submitted for approval, the Primary Approver will be notified by email that it is awaiting their review. An approved timesheet will be ready to be interpreted for inclusion in a pay run. A rejected timesheet will be sent back to an employee to revise and resubmit.

Employees and Approvers will receive automated reminders regarding timesheet submission to ensure that their submission and approval deadlines are met.

The reminders will send at the following times:

First Submission Reminder	Reminder to employees to complete and submit timesheets for the period Sends one day before the end of the timesheet. If this day falls on a weekend, sends on the last business day before the end of the pay cycle
Final Submission Reminder	Reminder to employees to submit timesheets by the payroll deadline or their pay may be delayed Sends on the end day of a pay cycle. If this day falls on a weekend day, sends on the first business day following the end of the pay cycle
Approval Reminder	Reminder to Primary Approver to approve any outstanding timesheets Sends at 12:30pm on the first day after the pay cycle has ended
Approval Notification	Reminder to Secondary Approver sent only if a timesheet has not been reviewed by the Primary Approver Sends at 2:00pm on the first day after the pay cycle has ended
Approval Notification (Employee)	Notification to inform an employee if their timesheet has not yet been approved. Sends at 12:30pm on the first day after the pay cycle has ended
Timesheet Approved/Rejected	Sends to an employee after a timesheet is approved or rejected by their Approver

Notification times will align with the time zone you have set in Config > System Setup > Config.

You can follow up on approved timesheets using the Resend option in the Communication Log or the Resend Approval Email function.

First and Final Submission Reminders

Depending on the Start Day of a timesheet period, submission reminders will typically send out as follows:

Monday - Sunday cycle	First notification: Friday Final notification: Monday
Tuesday - Monday cycle	First notification: Friday Final notification: Monday
Wednesday - Tuesday cycle	First notification: Monday Final notification: Tuesday
Thursday - Wednesday cycle	First notification: Tuesday Final notification: Wednesday
Friday - Thursday cycle	First notification: Wednesday Final notification: Thursday
Saturday - Friday cycle	First notification: Thursday Final notification: Friday
Sunday - Saturday cycle	First notification: Friday Final notification: Monday

Fortnightly and Monthly Timesheet Periods

Employees and contractors who complete fortnightly or monthly timesheets will receive a timesheet submission reminder at the end of the timesheet period. 

For fortnightly timesheet users, this notification will typically send on the days outlined above, depending on the day the period ends.

For monthly timesheets, the submission reminder will be sent after the end of the monthly period.