In a Supplier profile, you will have the option to select the type of pay advice they receive in Users > Suppliers > select supplier > Invoice Details. One of these is to send an RCTI (Recipient Created Tax Invoice), the other is to send a Remittance Advice.
If you choose the option to send an RCTI, you don't need to wait for the contractor or supplier to send you an invoice, as you'd generate it.
If a Supplier has been set up to receive RCTIs, the RCTI number will generate automatically when a pay run is created. You can view the RCTI for a contractor pay in the detailed view by clicking the + icon next to the contractor’s name.
Each RCTI number can only be used once. If a pay is added to a Supplier pay run, then removed and re-added to another pay run, the original RCTI number will be replaced by a new one.
If payment consolidation has been enabled for a Supplier, all payments within the pay run for contractors associated with the Supplier will be given the same RCTI number.
Send an RCTI Advice
Pay advices for Suppliers are sent from Payroll > Process Payroll > Supplier Pay Advices. A pay advice will appear in this report once the pay run is locked and the Pay Date has passed.
By default, the report will show all outstanding pay advices.
Supplier Pay Advices are emailed to the Supplier Email Address that has been set up in the Supplier profile. Pay advices are not sent to the contractor.
To send a Supplier Pay Advice:
Tick the checkbox for the pay advice you want to send.
Click With selected Pay Advices… > Send Pay Advices > Go.
Once a pay advice is sent, the status column will update to Sent.
Selecting ‘Exclude’ from the With selected Pay Advices drop-down list allows you to hide pay advices that shouldn’t be sent to Suppliers from the Supplier Pay Advices report. These can be retrieved later by changing the filters in Report Settings to include ‘Excluded Pay Advices’.
Below is an example of an RCTI in Astute: