GL Code Location Map

Overview

The following tables outline where you are able to input GL codes in the system.

The simplest way to manage GL codes is to use  Specified GL Groups. If these are enabled, you can enter the majority of your codes in here, then just manage a few other separate ones in the Entity settings. 

Payroll and Leave

Location	Income Account	Expense Account	Liability Account	Other Accounts
Config > Payroll > Pay Item	Income Account Code	Expense Account Code
Config > Payroll > Expense Categories	Income Account Code	Expense Account Code
Config > Payroll > Deductions		Expense Account Code	Liability Account Code
Config > Payroll > Superannuation		Expense Account Code	Liability Account Code
Config > Payroll > Contributions		Expense Account Code	Liability Account Code
Config > Payroll > GL Groups				Admin Fee (Expense and Liability) Other Insurance (Expense and Liability) Default Wage (Expense) Leave (Liability) PAYG (Liability) Payroll Tax - each state (Expense and Liability) Recoverable Deduction (Asset) Work Cover (Expense and Liability)
Config > Leave > Leave Items	GL Income Account Code	GL Expense Account Code	GL Liability Account Code

Invoicing

Location	Income Account	Expense Account	Liability Account	Other Accounts
Config > invoicing > Charge Item	Income Account Code
Config > Invoicing > Invoice Item Type	Account Code

Company Management Configuration

Location	Income Account	Expense Account	Liability Account	Other Accounts
Config > Company Management > Entity > Accounts		GL Expense Code		GL Account Code
Config > Company Management > Entity > Invoicing	Timesheets Income Account Code  Expenses Income Account Code			Bank Account for Payments GST Collection Account Code Trade Debtor Account Code Invoice Balance Write Off Account Code Accrued Revenue Account Code Temporary Revenue Account Code Permanent Revenue Account Code Intercompany Loans Account Code
Config > Company Management > Entity > Payroll				GST Paid Account Code

User Profiles

Location	Income Account	Expense Account	Liability Account	Other Accounts
Employee > Payroll Admin	Income Account Code Expenses Income Account Code	Expense Account Code		General Ledger Group assigned here
Employee > Job > Payroll Admin	Timesheet Income Account Code Expenses Income Account Code			GL Group Overrides: Default Wages Expense - Expense Account Leave - Liability Account PAYG Tax - Liability Account Payroll Tax - Expense Account/Liability Account Recoverable Deductions - Asset Account Work Cover - Expense Account/Liability Account
Supplier > Supplier Information		Account Code
Customer > Integration	Timesheet Income Account Code Expenses Income Account Code	Expense Account Code