Mark a Variable Reporting Timesheet as Finalised and Processed

Overview

If an employee is paid using a Master Timesheet, but needs to track their start time, finish time and break start/stop times, they will also submit a variable timesheet each pay period.

The variable timesheet is used to report on the above data only, and is not processed through payroll or invoicing.

Finalise a Variable Timesheet for Reporting

The break data that is entered on a timesheet will flow through to Payroll > Pay Conditions, where you can confirm the hours that have been entered.

Once this is done, you’ll need to finalise the variable timesheet by selecting the timesheet, then clicking With selected Timesheet… > Finalise.

When the variable timesheet has been finalised, it will update to a status of Finalised (Unprocessed). The timesheet will display in the default view of the Payroll > Status Reports > Timesheet Status.

Mark a Variable Timesheet as Processed

Marking a timesheet as Processed will stop it from showing in the default view of the Timesheet Status report, or when ‘All Outstanding’ is applied as a reporting filter.

To mark a variable timesheet as Processed:

1. Go to Reports > Payroll > Unpaid Timesheet Processing.

2. Tick the checkbox to select a timesheet. You can use the Report Settings filters if the timesheet you need is not showing.

3. Click With selected… > Mark as Processed > Go.

The status of the timesheet will update to Finalised (Processed) and it will no longer show as an outstanding timesheet in the Timesheet Status Report.