There are a few ways to access timesheets in your portal:
- your Dashboard
- Click Log Time
- Click the relevant timesheet period in the Timesheet Summary tile
- the Timesheets tab, which gives you access to the current period, as well as future and historical timesheets.
The frequency and pay period of your timesheets will depend on how the portal is managed by your organisation. This will also determine when you need to complete and submit each timesheet.
If you can’t see a timesheet for a specific period and you are still working at a Job, contact your recruiter or payroll administrator.
Enter Hours for a Single Job in a Timesheet
If you have one active job, any hours that you enter on your timesheet will automatically be allocated to that job.
To complete your timesheet:
Enter the Start and Finish times in the relevant timesheet fields.
Enter any breaks that were taken.
- Click Submit to send the timesheet through for your Approver to review) or click Save to save the progress of your timesheet and return to it at a later time.
Enter Hours for Multiple Jobs in a Timesheet
If you have multiple active jobs for a timesheet period, you can choose whether to view the timesheets for each job individually, or to combine all your active jobs into a single timesheet view.
Click ‘View all jobs on one timesheet’ from the Jobs in Timesheet section to consolidate the information entered for all jobs onto a single timesheet.
When you enter time units in the combined timesheet view, this is done using a time block:
Click the ‘New Block’ drop-down.
Select the Job that the hours apply to > Add.
Enter the Start and Finish times and any breaks that apply.
Enter any breaks that apply. The options that you have for entering break data will depend on how your portal is configured.
Click Submit or Save.
To view timesheets individually, click the ‘View Timesheet’ option for the job you would like to view.
If split shifts have been enabled for your timesheet, you can enter more than one time block each day. For example, you may work 9am-12pm for one job, then 12pm-5pm for a second job.
You’ll need to select which job applies to each time block when you add them to the timesheet.
If you enter time blocks that overlap two jobs, you will receive an error message at the top of the timesheet. The overlapping time blocks will highlight in red so that you can amend before you save or submit.
Enter Project and Pay Item Blocks
If you have multiple pay items assigned to your job, or you are working on multiple projects within a job, you’ll need to specify which pay item or project for each time block you enter.
This means that within the timesheet, you may have time periods allocated to different pay items or projects.
If you work the same hours each day, you can enter the Start and Finish on the first day of your working week, then select the ‘to all’ icon in the Copy column. This will apply the same hours to all business days that fall after that day on your timesheet.
If you select the down arrow in the Copy column, the system will pull the timesheet data from the line above into the current line (ie clicking the down arrow on a Wednesday will copy and apply the data from the Tuesday line).
Add Other Information to a Timesheet
Your timesheet may allow you to record other data (eg allowances, expenses, leave), depending on how your employer has configured the job. If you have any questions about if you should have access to these features, please contact an administrator for your portal.
You can use the Notes drop-down to record other information that you would like to communicate to your Approver or recruiter. They can view these notes once you have submitted your timesheet.
To add an attachment to the timesheet, click the ‘Add’ button in the Attached File section. Attachments will need to be uploaded in .pdf, .jpeg, .png, or .gif format.