Register an Entity for e-Invoicing

Before you register your entity for e-Invoicing

The e-Invoicing functionality is a paid functionality. It is currently only supported for entities with a region set as Australia. In order to send e-Invoices, both the Billing Entity and Customer must be in Australia. 

When you sign up for e-Invoicing, your business information will be used to verify and register your business with PEPPOL, so please ensure that the following information is accurate in the Config > Company Management > select entity > Entity Details tab. 

• Entity Name
• ABN
• Billing Address.

Please note that this information must match the information that you have on file with the ATO.

Once we’ve registered you with PEPPOL and enabled e-Invoicing in your portal, you’ll be good to go!

For information on signing up for e-Invoicing with your entity, please contact our Support team, or refer to the attached spreadsheet for an overview of how e-Invoicing is mapped in Astute. 

Register an Entity for e-Invoicing

Once you have returned the signed contract and our Support team has advised that your portal is ready to proceed with e-Invoicing, you will need to register each relevant entity with OZEDI. This will generate a Client ID that is used as part of the message that is generated when e-Invoices are sent from your portal.

To do this, go to Config > Company Management > select your entity > Invoicing, then tick the Enable e-Invoicing checkbox. By default, the checkbox will be blank.

Choose from the following send options:

• Send and Receive: This is the system default. When set it will send invoices via e-Invoicing and receive responses via MLR
• Send Only: This option will only send invoices via e-Invoicing. If you're already registered in another system to 'Send and receive', this option w ill allow you to still use Astute's e-Invoicing functionality

This will prompt Astute’s API to run a request to register your entity with OZEDI. 

If successful, the Provider ID field in the Company Management > Invoicing screen will automatically populate with the Client ID that has been generated by OZEDI during the registration of your entity. This is a read-only field. 

A successful registration will also lock the ‘Enable e-Invoicing’ field for the entity.

If there are any issues during registration, you’ll see an error banner at the top of your screen. The ‘Enable e-Invoicing’ checkbox will not be locked from editing if your registration is unsuccessful.