JobAdder - Standard Mapping

Standard Mapping – New Job Form

JobAdder - New Job Form	Astute Payroll - Users > Employees > select employee > Active Job...
Job Title	Active Job > Workplace Details > Job Title
Company	Creates/matches to customer profile and adds to customer field for ‘Active Job > Job Details’
Workplace Address	Creates primary workplace and name of job
Job Owner	Active Job > Management > Primary Recruiter

Standard Mapping – Customers

The following are the default field mappings for Customers.

JobAdder - Customer Profile	Astute Payroll - Users > Customers > Customer Profile...
Company Name	Matches with correct customer in Astute Payroll or creates a new Customer profile
Main Contact	Creates Additional Billing Contact
Office	Creates Workplace
Address	Street Address
Town or Suburb	Suburb/town
State/Postcode	State
Country	Does not push into Astute Payroll
Fax	Phone
URL	Does not push into Astute Payroll
Parent Company	Does not push into Astute Payroll
Update Terms	Does not push into Astute Payroll
Account Owner	Does not push into Astute Payroll
Recruiter	Does not push into Astute Payroll
Status	Does not push into Astute Payroll
Rating	Does not push into Astute Payroll
Location Skill	Does not push into Astute Payroll
Consultants	Does not push into Astute Payroll
Sector	Does not push into Astute Payroll
PSA Expiry Date	Does not push into Astute Payroll
Group Office	Does not push into Astute Payroll
Skills	Does not push into Astute Payroll
No field in JobAdder	Great Plains ID
No field in JobAdder	ABN
No field in JobAdder	Payroll Tax
No field in JobAdder	Tax Free
No field in JobAdder	Tax Code
No field in JobAdder	General Purchase Order #
No field in JobAdder	GL Income Account Code
No field in JobAdder	Expense Account Code
No field in JobAdder	Client-Specific Invoice Code
No field in JobAdder	Next Available Client Specific Invoice Number
No field in JobAdder	Client Specific Invoice Term Length
No field in JobAdder	Client Specific Item Code
No field in JobAdder	SAP Customer Code
Pushes into Additional Billing Contact	Default Billing Contact *JobAdder Billing Contacts create Additional Billing Groups in Astute, they do not create or update the default one
Pushes into Additional Billing Contact	Default Email Address
Pushes into Additional Billing Contact	Default CC Email Address(es)
No field in JobAdder	Compliance
No field in JobAdder	Sales Invoice Description
No field in JobAdder	Perm Placement Invoice Description
No field in JobAdder	Invoice Consolidation
Multiple Entity Query	Bill Through (Entity)
No field in JobAdder	Enable Expenses
No field in JobAdder	Award
No field in JobAdder	Customer

Standard Mapping – Employees

The following are the default field mappings for employees

JobAdder - Candidate Profile	Astute Payroll - Users > Employee > Employee Profile...	Notes
Personal Details
First name	First name
Last name	Last name
Salutation	No field in Astute
No field in JobAdder	Date of birth
Email address	Email address
No field in JobAdder	Email opt out
Phone number	Phone number
Mobile phone number	Mobile phone number
Address	Street Address
Suburb	Suburb
Town	Town
Postcode	Postcode
Country	Region - Country
State	Region - Region	Shortcodes used for Australian States (eg NSW, QLD) Same logic applies to NZ regions (eg AKL, WGN) *Note that 'Tasman' needs to be entered in full for NZ employees. Short code TAS assumes Tasmania.
Employment Details
Payment type in placement form	Pay type
No field in JobAdder	Pay Cycle	Mandatory and will force all New employee records to stop in draft status.
No field in JobAdder	Employment eligibility
JobAdder	Visa details
Compliance
No field in JobAdder	Compliance
Tax and Super
No field in JobAdder	Tax file number
No field in JobAdder	Tax status
No field in JobAdder	Superannuation fund name
No field in JobAdder	Superfund member number
Bank Account
No field in JobAdder	Bank Account (primary)
No field in JobAdder	Bank Account (secondary)
System Access
No field in JobAdder	Username - created by Astute
No field in JobAdder	Password - created by Astute
Emergency Details
No field in JobAdder	Emergency contact
Payroll Admin
No field in JobAdder	Income account code
No field in JobAdder	Expense account code
No field in JobAdder	Payroll notes
No field in JobAdder	ADP ID

 

Standard Mapping – Placements (Jobs)

The following are the default field mappings for Placements:

JobAdder - Placement form	Astute Payroll - Users > Employees > Employee Profile/Active Job	Notes
Candidate	Matches with correct candidate in astute or creates a new profile.
Job Reference	Job Code in Active Job > Payroll Admin
Job Title	Job Title in Active Job > Workplace Details
Contact	Creates an additional Billing Contact in the Customer profile
Placement Type	Selects temporary/contract profile requiring timesheets or permanent just requiring invoice
Payment Type	Creates ABN or PAYG profile NZ Options are PAYE and Contractor	Must be selected. If nothing selected, will default to ABN
Start date	Creates Job Start date	Defaults to 1.1.1970 if none selected.
End date	Creates Job End date
Rate type	Creates hourly or daily timesheet or permanent invoice
Client rate	Active Job > Job Details > Charge Rate
Candidate rate	Active Job > Job Details > Contractor Rate
Oncosts	Active Job > Job Details > Oncosts	Can use dollar value or percentage in JobAdder. If dollar value entered, will convert to percentage in Astute
Timesheets - Enable timesheet/invoice	Pushes placement details to Astute	Must be ticked for placement to push through
Approver	Pushes new profile to Customer > Users > Approver
Applicant status	When ‘placed - temp’ push will work.
Job Status	When ‘filled by us’ selected, push will work.
Placement Status	When ‘approved’ selected, push will work.
Billing contact	Billing Contact in Customer, selects on Job and inserts into invoice.
PO Number	Pushes into Job > Payroll Admin
Invoice Number	Does not push into Astute
Payment Terms	Does not push into Astute
Due date	Does not push into Astute
Entity	Pushes into Billing Entity on Job profile in Astute.
Office	Pushes to Workplace in Astute. If not selected it will use Head Office as default.	Creates as Head Office if no other selected in JobAdder
Award Query	Shows drop down of available Awards created in Astute.
Occupation Query	Shows drop down the available Occupation Library strings created in Astute.
Astute Rates Card	Shows drop down of the available Rate Cards that have been created in Astute.

 

Standard Mapping – Approvers

The following are the default field mappings for approvers.

JobAdder Customer > Contact	Astute Payroll - Users > Approvers	Notes
First name	First name
Surname	Surname
Email address	Email address

 

Standard Mapping – Recruiters

The following are the default field mappings for recruiters.

JobAdder New Job Form	Astute Payroll - Users > Employees > select employee > Active Job	Notes
Job Title	Active Job > Workplace Details > Job Title
Company	Creates/matches to customer profile and adds to customer field for ‘Active Job - Job Details’
Workplace Address	Creates primary workplace and name of job
Job Owner	Active Job > Management > Primary Recruiter