Receive a Payment

Overview

If you're managing invoice payments in Astute, they'll be receipted in the Invoicing section.

The payments will not be linked to your bank account in any way. You may have an integration that supports a payment file export or using another method to reconcile your bank account in your finance system. 

Receive a Payment

There are a few ways to receipt payments against invoices:

• In Invoicing > Receive Payments 
• Against the invoice directly by clicking the +Add payment option
• Using the Credit Card or Direct Debit functionality

You can also apply credits to invoices to reduce the outstanding balance. 

Once the full amount of the invoice has been receipted, the status of the invoice will update to Paid.

To allocate a payment:

1. Go to Invoicing > Receive Payments.

2. Select the Customer and enter the amount of the payment. A list of outstanding invoices linked to the Customer you select will display underneath the search criteria in the ‘Apply to Invoices’ section.

3. Allocate the receipted amount in one of the following ways:

   • Click ‘Apply payment to all’ to distribute the receipted amount to the invoices in order, paying each invoice balance in full until the entire amount has been allocated

   • Manually key amounts in the Apply Payment column for the invoices that should have the payment applied to them.

4. Click Receive Payment to apply the payments to the selected invoices.

If the amount applied to an invoice doesn’t completely pay the outstanding balance, a partial payment will be applied.

A payment amount that is greater than the outstanding balance will flag as an overpayment. The payment can still be received, but a credit note will be logged for the overpaid amount.

You can view a log of the payments for an invoice under History, or, for a list of amounts paid and details of any overpayments and credit notes, you can run the Payment Report.