Employee Profile Overview

Employee Profile Details

Employees are the permanent staff, contractors, temps and subcontractors who will have wages processed in your portal. Personal and job details are managed in Users  Employees.

An employee profile is made up of their personal information, with sections for recording the following:

Personal Details	Employee name Date of birth* Gender Phone and Email Postal address Notification preferences Emergency contact details
Security Settings	Master control to reset an employee’s two factor authentication configuration
Employment	Pay Type Permission Group Engagement (Casual, Part Time, Full Time, or Labour Hire*) Pay Through Entity (the entity the employee will be paid through) Pay Cycle Full Time Week Employment Start Date Termination Date
Bank Accounts	Primary Bank Account Additional Accounts: contribution amounts can be set as a percentage or fixed dollar value with the balance deposited to the Primary Bank Account
Pay Items	Assign deductions, superannuation and contributions to the employee
Tax & Super	Tax File Declaration Tax table selection Tax offsets Medicare Levy details, if other requirements are met Superannuation details
Leave	Manage the Leave Approver and assign leave categories to the employee Appears if the Leave module has been enabled in your portal
Employment Eligibility	Enter visa and pasport details and attach a copy of visa documentation Visible only for PAYG or PAYE employees
Timesheets	A record of the timesheets associated with the employee, with the most recent 25 timesheets showing (by Timesheet date). You can access a specific timesheet by clicking the on-screen hyperlink. Approval reminders and 'Did Not Work' timesheets can be managed frm the With selected... dropdown.
Pay Advices	A record of pay advices that have been generated in the system for the employee, sorted by default in descending order from most recent. Click the 'View' option to print, PDF, or email pay advices. Please note that pay advices will show a 'DRAFT' watermark if the pay run is not marked as Paid. Contractors (ABN) pay advices will be sent to the Supplier email address from this report. Note: when a PDF of a Supplier pay advice is created, it may contain data for all contractors working for the same supplier: the original consolidated RCTI or remittance advice will be available.
YTD Balances	Enter any balances that the employee has earned for the current financial year Generally used if you start using the Astute Payroll system partway through a financial year and need to report earnings from a previous system.
Payslips	Upload copies of employee payslips. This can be used to store payslips from another system, in addition to the Pay Advices tab
Compliance	Manage the compliance profile assigned to an employee
Payroll Admin	Set an employee as Payroll Ready Manage the employee specific GL settings depending on how this is configured for your entity
System Access	Confirm the employee’s user name

Job and Workplace Details

Employee profiles also include details for the jobs that they have been assigned. You can view the details of a job by expanding ‘Active Jobs’ in the left navigation menu.

Workplace Details	Client details Workplace address
Job Details	Job Settings Start and Finish Date Holiday Groups Enabling the job for Timesheets, Fixed Pay Items, Expenses, and Leave Timesheet Settings Enabling Variable Timesheet or Fixed Timesheet Timesheet Start Date Enabling Split Shifts Enabling the Timesheet for Payroll, Invoicing, Reporting, and Expenses Rule Groups and Rate Cards Base Pay Rate, Oncosts % and Charge Rate Assigning a Master Timesheet, if applicable Assigning Fixed Pay Items, if applicable
Management	Set the Primary Approver and Secondary Approver, or Approver Group for timesheets Set the Primary and additional Recruiters Set the Division and Group Manager for reporting, if used
Compliance	Set Compliance documents for the workplace Upload custom documents
Project Management	Assign Projects to a job, if the Projects module is enabled for the portal
Payroll Admin	Invoice Billing Group and Entity Charge Currency Tax Applicable on Invoices Consolidation Code and Customer PO Number, if applicable Invoice Item types for Expenses and Timesheets General Ledger Group and optional overrides Insurance Rate Payroll Tax settings for the job

Employees can have both active and inactive jobs in their profile.

• An Active Job is a job that the employee is currently engaged in. Jobs are considered active if the current date falls within the Start and Finish Dates set on the job. Employees can have more than one Active Job set up at a time.
• An Inactive Job is a job where the current date falls outside the Start and Finish Date range. This is either because the finish date has passed, or because the job is yet to commence.