Leave Submission Methods

Overview

The spend controls for a leave category limit the number of units that can be included in a leave request and the hours or days in a pay period that a leave request can span.

Spend controls are configured for each leave category, in the Config > Leave > Leave Category > select leave category > Leave Submission Methods dropdowns. Depending on how leave is submitted, there are different configuration options available.

Leave Requests for Fixed Timesheets

For leave requests submitted for an employee using a fixed timesheet:

Disabled	Leave requests cannot be submitted
Time and day will be restricted as per reporting timesheet	Leave requests are limited to the work days and times in the employee’s reporting timesheet. For example,  if an employee’s reporting timesheet is Monday to Friday, 8:30am-5:30pm, this control will only allow leave to be requested for these days and within this timeframe.

Leave Requests for Variable Timesheets

For leave requests submitted for an employee using a variable timesheet:

Disabled	Leave requests cannot be submitted.
Allow any time but restrict days as per reporting timesheet	Leave requests can only be submitted on days considered as ‘work days’ in an employee’s reporting timesheet. For example, if an employee’s reporting timesheet is Monday to Friday, 8:30am-5:30pm, they can submit any number of hours for any time of the day, but only for Monday to Friday.
Allow any time but restrict day and total hours as per reporting timesheet	Leave requests can only be submitted on days considered as ‘work days’ in the employee’s reporting timesheet, with a maximum number of units limited to an equivalent full working day. For example,  if an employee’s reporting timesheet is Monday to Friday, 8:30am-5:30pm with no breaks deducted, they can submit leave for any time on Monday to Friday, up to a maximum of 9 hours.
Time and day will be restricted as per reporting timesheet	Leave requests are limited to the work days and times in the employee’s reporting timesheet. For example,  if an employee’s reporting timesheet is Monday to Friday, 8:30am-5:30pm, this control will only allow leave to be requested for these days and within this timeframe.

Leave Entered on a Timesheet

For leave that is entered directly on a timesheet

Disabled	Leave cannot be entered in the timesheet.
No restriction	Leave can be entered in the timesheet without restriction.
The total hours and days will be restricted as per reporting timesheet	Leave can only be entered in the timesheet on days defined as ‘work days’ in the employee’s reporting timesheet, up to a maximum of the employee’s full day equivalent For example,  if an employee’s reporting timesheet is Monday to Friday, 8:30am-5:30pm with no breaks deducted, they can record leave on Monday to Friday, up to a maximum of 9 hours.

When leave requests are submitted by or on behalf of employees, or leave is entered into a timesheet, and the spend control parameters are not met, users will receive an error message. Leave requests or timesheets cannot be submitted if spend controls are not met.