Record Search Report

Overview

The Record Search report lists the details and hours for all timesheets in an entity. The report can be accessed from two places in the system:

• Reports > Management > Record Search
• Reports > System History > Record Search

The report will load as ‘Show Details’ by default, with the Issue-Date From and Issue-Date To set as the start of the last pay period. You can toggle between ‘Show Details’ and ‘Show Hours’ and filter the report to find specific timesheet records.

On-screen Columns

The Show Details screen includes the following data:

• Date
• Employee
• Workplace
• Customer
• Recruiter
• Status
• Payable
• Type

The Show Hours screen includes the following data:

• Date
• Employee
• Status
• Mon
• Tue
• Wed
• Thu
• Fri
• Sat
• Sun
• Wk
• Payable
• Type

Export Options

You can download individual timesheets by clicking the PDF icon in the far right column of a report line.

To download multiple timesheets at once, tick the checkbox for the items you want to download and click ‘Export Selected as PDFs’.

You can export selected files as a .csv by ticking the checkbox for the items you want to download, then ‘Export all to CSV’.

The ‘Export all to CSV’ file will include the following data:

• Date
• Employee
• Workplace
• Approver
• Recruiter
• Division
• Pay Interval
• Pay Notes
• Monday
• Tuesday
• Wednesday
• Thursday
• Friday
• Saturday
• Sunday
• Week
• Payable
• Pay Rate
• Gross Pay
• Charge Rate
• Total Charge
• Leave Notes
• Timesheet Notes