Scheduled Notifications

Overview

There are some notifications sent out of Astute automatically on a schedule. Below is the list of scheduled notifications and what triggers them to be sent out.

First Timesheet Reminder (Employee)

The First Timesheet Reminder is sent at the end of each pay period, reminding employees to submit their timesheet for approval.

The notification is sent out at 2pm AET on the last working day of the timesheet cycle (daily, fortnightly or monthly). 

Not Payroll Ready (Employee)

The Not Payroll Ready reminder is sent to employees who have not been marked as payroll ready in the Payroll Ready report or on their user profile.

The reminder is sent out on Mondays, Wednesdays and Fridays.

Second Timesheet Reminder (Employee)

The Second Timesheet Reminder is sent at 9am on the morning after the end of the pay period. It will only be sent to employees who have not completed and submitted their timesheets since the first reminder.

TFN Declaration Reminder (PAYG Employee)

The TFN Declaration Reminder is sent to PAYG employees in Australian portals who have not yet provided their tax file number, following the commencement of employment. The notification advises when the TFN will need to be provided before the highest marginal tax rate will apply. 

Timesheet Approval Reminder (Secondary Approver)

The Timesheet Approval Reminder (Secondary Approver) is sent weekly if there are any outstanding timesheets that have not been approved by the Primary Approver.

The notification is scheduled to send at 2:00pm on the first day after the end of a pay period.

Timesheet Approval Reminder (Primary Approver)

The Timesheet Approval Reminder (Primary Approver) is sent weekly if there are any outstanding timesheets that need to be approved by the Primary Approver.

The notification is scheduled to send at 12:00pm on the first day after the end of a pay period.

Timesheet Not Approved (Employee)

The Timesheet Not Approved notification is sent to an employee on the first day after a pay period has ended, to advise them if the timesheet that they have submitted for that pay period has not been approved.

Visa Expiration Warning (Employee)

The Visa Expiration Warning for employees is sent at 7pm, one week prior to the visa expiry date. The same notification will be sent as a reminder at 7pm on the day before the visa expires.

Visa Expiration Warning (Primary Approver)

The Visa Expiration Warning notification is sent to a Primary Approver one week prior to the visa expiry date. The same notification is sent as a reminder at 7pm on the day before the visa expires.

Weekly Payroll Portal Attendance Report (Group Managers)

The Weekly Payroll Attendance Report is sent weekly on Mondays at 4pm, if you have Group Managers set up in your portal.

The notification is sent to the Group Managers providing detail of timesheets submitted and not approved, timesheets yet to be submitted for approval, timesheets approved within the last 7 days, and active employees in your group.

Invoice Reminders

Invoice Reminders do not appear in the Scheduled Notifications list, but are sent daily at 6pm, depending on the configuration settings you have selected and the Custom Text entered in Config > Invoicing > Late Payment Reminders.