If you're bringing in earnings that have been reported to the ATO via STP using another payroll system (eg you're moving to Astute in the middle of a financial year), there are some important configuration requirements so that this data is not duplicated when it is sent to the ATO.
You'll need to provide the Business Management Software Identifier (BMS ID), which allows the ATO to identify any YTD amounts that have been brought across and uploaded from your previous system so that the earnings are not overstated.
You will also need to configure the Previous System Payroll ID in the profile of each employee, approver, and administrator in your portal.
Set a BMS ID
To set the BMS ID for your previous system:
Go to Config > Company Management > select entity > Payroll.
In the Single Touch Payroll section, enter the ID in the Previous BMS ID field.
Note: the Previous BMS ID field will only appear if the Enable Single Touch Payroll for this Entity checkbox is ticked.
Set a Previous Payroll System ID
If you have entered a BMS ID, you will be able to add a Previous Payroll System ID to employees, approvers, and administrators in your portal. Without the BMS ID, the Previous Payroll System ID field will not appear for your users.
A Previous Payroll System ID should be entered for all users in your portal who have a YTD Balance entered on their profile. This includes:
- if you are onboarding with Astute Payroll in the middle of a financial year and your employees have earnings that were recorded in a different system for the same financial year.
- if you are an existing system user and are onboarding a new entity that has previously been paid in another payroll system.
The Previous Payroll System ID is set on an individual basis in Users > Employees > select employee > Payroll Admin > Integration.
If this field doesn't appear for your employees, and you have set the BMS ID in Company Management, please contact our Support Team for assistance.
Report a Previous Payroll System ID via STP
With STP 2.0, the ATO will allow companies to report YTD earnings via STP when they change payroll systems, even if they've reported those earnings via STP in their previous system.
Entering a Previous Payroll System ID for a user identifies that they have previously been reported using another system. It is used in conjunction with the entity's Previous BMS ID to report YTD earnings to the ATO and prevent the duplication any previously reported amounts.
Important: STP messages will not include the Previous Payroll System ID set for a user unless the Previous BMS ID is set in Company Management.
In most cases, it will not apply for existing entities and system users.